EXERCISE SHAPE UP - 10 MAR 06 - 12 MAR 06 - Letter to parents crowbrough

Dear Parent / Guardian, 13 Feb 06

ADVENTURE TRAINING AT PIPPINGFORD PARK ARMY TRAINING AREA

EXERCISE SHAPE UP - Parent Information

As part of our continuing commitment to adventure training we are planning an exercise at the above location.

Your son / daughter has expressed a wish to attend. The camp will focus on:

· Camping and cooking outdoors,

· Map & compass navigation skills,

· Basic military fieldcraft skills,

· Contributing to their Duke of Edinburgh Award expedition section,

· Teamwork and tolerance towards others,

· Leadership and peer example.

Timings: Cadets are to be at the Sqn HQ for 1800 hrs on Friday 10 March. We will return by 1500 hrs on Sun 12 March 06. There will be some unloading and cleaning on our return to the Sqn and no cadets will be allowed home until all jobs are completed.

Cost: The cost is £15-00, to be paid in cash as we will need to spend it prior to and over the weekend.

Accommodation: All cadets will be tented, males and females separately.

Messing: All food will be provided for the camp. The cadets are required to have eaten before arrival on the Friday, as there will be no meal provided until the evening. We will however stop at a fish and chip shop en-route so please provide some pocket money for this. Cadets may wish to bring additional snacks and energy sweets.

Equipment: Cadets will need to provide some of their own equipment for the weekend. Kit lists are attached (a * by an item indicates it is available to borrow from the squadron stores and will be loaned to cadets). All losses or damages resulting from lack of care will result in an invoice being raised to recover costs. No jewellery is to be taken to the camp, save for girls who are permitted to wear one stud earring in each ear.

Emergency Contact Nos: In the case of emergency the staff can be contacted on 07905 685170.

Please ensure that the attached parents consent form is fully completed and returned by Monday 27 Feb 06 with the course fee of £15-00 in cash and the medical form too.

I’m sure that this exercise will be a positive experience for our cadets but if you have any queries please don’t hesitate to contact us at the Squadron.

Chris Butler

Officer Commanding

KIT LIST FOR EXERCISE SHAPE UP FRI 10 – SUN 12 MAR 06

All items on this kit list need to be brought to the Exercise. It is your responsibility to ensure you have the correct and serviceable kit. We will check your kit on Fri 10 Mar at the Sqn HQ. If you are missing vital items you may be excluded from this exercise.

ITEM PACKED CHECKED NOTES

BY CDT BY STAFF

Boots*			Bring your own if you have a good pair of walking boots with ankle support
Socks (thick) x2
DPM Combat Trousers*
DPM shirt*
Fleece*
Combat Smock*
Beret*
Waterproof top & trousers*
Trainers			Old pair for running
Track suit, top and jogging bottoms
Spare civilian clothes			One set of casual clothes to go in a black bin bag, sealed and labelled with name
Spare underwear x2
Sports socks x2			Not pop socks
Warm hat			Woollen hat is best option
Gloves			Woollen or ski type
Squadron t-shirt
Squadron sweat shirt

Torch			Spare batteries
Whistle			Attached to smock with lanyard
Boot cleaning kit			Black tin polish & 1 small brush
Knife, fork and spoon (KFS)			A spoon will suffice- less weight to carry, less washing up!
Water bottle and mug*			Must fill up on Friday prior to leaving SqnHQ
Mess tins*			May provide your own plastic plate
Mess tin and cooking pots cleaning kit			Cut down a scourer and sponge, very small container of washing up liquid and tea towel
Sleeping bag*			Bring your own if you have a good one
Garden twine, green			Approx 20 m per cdt, to be carried in smock
Small first aid kit			Mainly to treat blisters & burns, carried in smock

3822 Record of Service Book			waterproofed & all entries up to date, with photo
Notepad and pencil			Pencil, not pen, sharpened at both ends
Wash kit			Basic items only, soap, toothbrush, paste hair kit, etc..
Shaving kit (males)			All older cdts will be expected to arrive on the fri fully shaved
Hair kit (females)			Necessary kit to keep hair in tidy condition
Large towel			This item should be included in your bag bin bag, along with your less essential beauty products for use after the exercise

Any equipment on loan from the Sqn is to be handed back in good condition and on time, any losses will be charged to you. If you have any good quality outdoor equipment you may bring it along, such as sleeping bags, boots, waterproofs etc…

Any queries about the kit list, ask your NCOs in the first instance.

EXERCISE SHAPE UP - PCF & med form

ACP 17

6^th Edition

ACATI No 3

ANNEX B

CADETS PERSONAL DETAILS, MEDICAL CONSENT FORM AND

CERTIFICATE OF HEALTH

To be completed fully and signed by the person having parental responsibility or personally by a cadet over 18 years of age.

Cadets Surname:		Forenames:
Rank:	Male/Female:	ATC Sqn/ CCF Unit: 46F (Kensington) Sqn ATC
Date of Birth:		Religion:
Next of Kin/ Person to Contact:		Relationship:
Home Address: Post Code:		Telephone No:
Contact address and telephone number during the period of training (if different from above): Pippingford Trg Area, East Sussex. Contact No: Flt Lt C Butler 0790 568 5170 Post Code:

I wish to take part in adventure training activities at: Crowborough Trg Area from Fri 10 Mar 06 to Sun 12 Mar 06

Cadet Below the Age 18	Cadet Over the Age of 18
I give full consent to the above named cadet to take part in Air Cadet adventure training activities. I understand that he/she will be subject to Air Cadets care and discipline and must conform to appearance standards required, especially hair length. Permission is given to participate in full adventure training activities, I give permission to the Officer in Charge or his appointed representative to act as person in loco parentis should he/she have to undergo medical treatment including any emergency operation to which I am unable to physically give consent.	I understand that I will be subject to RAF care and discipline and must conform to appearance standards required, especially hair length. I wish to participate in full adventure training activities.
The information contained in this document is classified as sensitive personal information and is subject to the provisions of the Data Protection Act 1998. It is necessary for such information to be retained for legal reasons. Only such data as is relevant to the cadet’s attendance on adventure training activities will be used/retained. Signing below indicates your consent for us to use and retain such data. You have the right under the Data Protection Act 1998 to request access to any personal information we hold on the cadet.
Date Signed . Name in BLOCK Capitals . (Personal having Parental Responsibility)	Date Signed . Name in BLOCK Capitals . (Cadet over the Age of 18)

REGARDLESS OF THE CADET’S MEDICAL CONDITION YOU ARE REQUESTED TO COMPLETE FULLY, INCLUDING DOCTOR’S DETAILS, AND SIGN THE CERTIFICATE OF HEALTH OVERLEAF AND TO ATTACH ANY NECESSARY DOCUMENTATION TO EXPLAIN IN DETAIL A CONDITION FROM WHICH A CADET MAY SUFFER OF HAVE SUFFERED.

3-B-1

ACP 17

6^th Edition

ACATI No 3

ANNEX B

SURNAME: ________________________ FORNAME(S): ________________________

CERTIFICATE OF HEALTH AND DECLARATION OF FITNESS

TO BE COMPLETED BY ALL CADETS AND ADULT STAFF

* Note: If any of the following do not apply insert “NONE” in the box(es).

1. * MEDICATION. I take the following medication:

Medication	Medical Condition

2.

Medical Condition/Past Injuries/ Allergies for which I do not take medication but may affect my performance during the activities.	Name, address and telephone number of the doctor I am registered with

3. Asthma. All cadets and adults must answer the following question:

Do you suffer or have you ever suffered from asthma? YES/NO

If YES then in addition to the declaration below you are to complete the questionnaire overleaf.

4. Declaration. I understand that I should be well prepared, physically and sufficiently fit to undergo strenuous activity. I have declared all medical matters that may affect my participation in the activities and I will inform the Officer in Charge of any additional medical matters that occur after the date of signing this form.

Signed:…………………………………………………Date:……………………………………………

Countersigned:…………………………………………

(Person having parental responsibility for a cadet under 18 years of age only)

3-B-2

ACP 17

6^th Edition

ACATI No 3

ANNEX B

SURNAME: ________________________ FORNAME(S): _________________________

ASTHMATICS QUESTIONNAIRE AND DECLARATION – TO BE COMPLETED BY ALL CADETS AND ADULT STAFF WHO SUFFER, OR HAVE SUFFERED, FROM ASTHMA

* Delete as appropriate

1. Questionnaire. I confirm that I *suffer/have suffered from asthma and wish to declare the following information:

a. When was your last attack?:………………………………………….………………………….…

b. What preventative medication/inhalers do you use? (Include strength and frequency of dose……………

c. What reliever medication/inhalers do you use? (Include strength of dose):

Indicate frequency of use during normal daily activities e.g. once a day, once a week etc: ……………………………………………………..…………………………… …………………... ……………………………………………………………….

Indicate frequency of use during routine exercises……………… …………………………..… ……………..…………………………………………………………

d. Have you ever required hospital admission for your asthma? * YES/NO. If YES give details of when:……………… ……………………… …………………………………………………….. …………………………………………………………

e. Have you sought advice from your doctor or asthma nurse prior to completing the health declaration? *YES/NO. If YES what did your doctor or asthma nurse advice?...................... ..........................................................

Any Additional Comments:………………………………………………………………………....

………………………………………………….

2. Declaration. I fully understand that adventurous training is a strenuous activity, which may be undertaken in extremely cold and additionally, at times, in a “freezing fog” type atmosphere. Additionally, I confirm I have been advised that, if I am unsure about my fitness to take part in adventure training I should consult my Doctor or Asthma Nurse, before signing this Certificate and Declaration. Should my asthmatic condition change, requiring any amendment to the above questionnaire, before arriving for the activities, I undertake to advise the Officer in Charge, or if the change occurs during my participation in the activities.

Signed:…………………………………………………Date:……………………………………………

Countersigned:…………………………………………

(Person having parental responsibility for a cadet under 18 years of age only)

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